Why You Must Do A Weekend Cleaning Of Your Best Small Business CRM Platform’s Database

Is your weekly cleaning done and over?

Well, as one of the most popular vendors of  the best small and medium business CRM software in the cloud-based CRM space, we guess not.

 
This is because while you may feel frightened to think about the overflowing inbox with respect to your emails, another area that can yield substantial profits from a bit of squaring up is your CRM database. Since if you do not stay on the top by sorting the CRM data constantly that you keep collecting inside your easy to use CRM , it can very soon become overwhelmingly unorganized.

Hence, why not take a weekend and spend a few hours with your easy to use CRM and ensure that your CRM database is in shape so that you can stay efficient and organized that results in revenue and business growth .

Irrespective of whether you use a robust enterprise-level CRM or any other Salesforce Alternative CRM software, these tips should help:

1. Sort Through Customer Contacts

It all happens this way- you enter customer-related information in the CRM and another of your employees enter a new record for the same lead or customer. Now you have got duplicates, which makes it harder to find the right data and other notes around the customer.

Hence, spend some hours sorting through the list of contacts in your CRM database to get rid of redundancies, identify duplicate entries, de-dupe the information inside the database, and consequentially make it convenient and speedy to find what you need at the right time.

2. Update Customer Information In The CRM Database

You do bear in mind squirreling away an email that a customer sent you three months ago, with his new address, nevertheless, you never updated that in your CRM records.  Hence, if it is really so, now it is time to do it. Even though it may take a little longer to view and read through each and every customer data in a CRM, nevertheless it is an activity that is worth doing since performing this exercise will help you and your organization in the long run.

Additionally, for any consumers of your offerings that you have not conversed or interacted for a certain time, make sure their email addresses and the links in their files are still working and let this be a great reason to see how things are going as part of your weekend-cleaning agenda.

3.  Stay On Top Of Events

Irrespective of whether as a startup organization using your best small and medium business CRM software or a multinational organization with offices and employees spread across the world sharing information with your team members is especially crucial if you are not the only one using your easy to use CRM system- and that even includes events.

You got an urgent sales call and you need one of your sales reps to participate? Make sure all similar douse-the-fire situations go on the calendar and that he is available.

Encourage your sales team members to update their calendar to reveal their sales activities, so that you can see at-a-glance, what is going on in your organization.

4.  Make Certain Emails Are Affiliated with Contacts

Most cutting-edge business growth technology solutions like CRM makes it easy to attach email chains with contacts as per their email addresses. Therefore, make sure you have the right email address of your leads, prospects, and customers in your easy to use CRM software.

Since being able to log into your CRM and view pertinent emails saves you the hitch of laboring through your piled up email records.

5. Tag Every Records Smartly

Another feature that even most Salesforce Alternative CRM is proud of are - ‘tags’, which help you to stay organized based on any criteria that you consider important for your business. You can tag your files in the CRM database by demography, association, their interests, industry and job types, and others. By which you can conveniently sort the type of contacts you want to reach for performing a given task.

Takeaway

While this week weekend-cleaning is your alibi right now to organize your CRM database to make it more effective, do not take months to do it once more.

Hence, as a piece of end advice, we would suggest you put this activity as a recurring event in your calendar for a bi-weekly check to look at duplicate entries and update information in your easy to use CRM platform.

This way, you will not only always find the most relevant and recent information in your CRM database, but cleaning your CRM platform’s database on a regular basis will even set your business up for success in the long run. 

How To Select The Best Small Business CRM For Your Startup’s Business Growth

Selecting an efficient and best small business CRM platform has become more difficult over the last few years, as several CRM for small and medium businesses vendors have upped their game, and has thereby made the playing field more level than ever before.

Now, if you are still at a loss in understanding what is CRM software, here is your answer is a gist:

What is CRM software?

Customer Relationship Management or CRM means a mishmash of business strategies, software and business processes that aids in building long-standing relationships between organizations and their consumers. 

While healthy competition ultimately benefits the consumers, nevertheless those tasked with selecting the right best small business CRM solution for their organization, the selection process by signing up for free trials and by rounding up leading vendors of CRM for securing demonstration, can take a lot more time than you practically want it to be.

Now, as there is always a hidden cost involved in an extended selection timeline, and choosing the wrong CRM can result in substantial multi-year expenditure with little returns, here are five steps to accelerate your best small business CRM selection process.

1. Interview End Users and Stakeholders

Now that you know what is CRM software, the primary thing you need for a successful CRM selection is to address the requirements of both the management and the end-users of your easy to use CRM platform. 

Especially inputs from the would-be end users of the software solution is highly valuable for the selection process since when the right type of questions are asked, areas of customer dissatisfaction and operational inefficiencies will often emerge, which the management may not have even been aware of. 

Moreover, when the ends users feel that they have are a part of the easy to use CRM software’s purchasing process, they will naturally be even more willing to participate in using the tool, once the solution is rolled out. 

2. Assemble and Analyze Input

Once the information from the end-users and the management staff has been gathered, you need to organize and analyze the user inputs in reasonable detail. 

Additionally, relevant details about the existing systems in your organization, ranging from shared spreadsheets to ERP systems (if any) and how these solutions are currently working or not, should also be a part of the analysis. 

Since, the output of this step, once you are aware of what is CRM, will become an integral part of the next step.

3. Develop a Vendor Ranking System

After prioritizing the list of all the requirements, this information should be organized in a manner that the participant of the best small business CRM selection process can rank the CRM vendors on their abilities to meet the documented needs.

Moreover documenting the requirements of your organization also helps the CRM vendors to address the highest priority requirements first and the rest in a logical sequence of the data.

4. Select the Easy to Use CRM Solution

After the demonstrations by the CRM vendors, now that you know what is CRM software all about, there will inevitably be follow up questions for the CRM vendors regarding specific functionalities and deliverables of their CRM software platforms. 

Remember to consolidate all the participating CRM vendors’ rankings in a single document, so that they can be further scrutinized easily in case of a close call.

Additionally, as a part of this step, ask for the implementation timeline from the selected CRM vendors at this stage, which will help the management of your organization to find a solid basis for their initial estimates of implementing the solution in your company. 

5. Negotiate and Procure

Once you have finalized on the chosen easy to use CRM vendor, there are additional works now, which needs to be done. For example, the CRM chosen by you may have several editions, so the vendor of the CRM may allow you to mix, and match functionality licenses within your CRM edition, to tailor the solution as per your company’s needs. 

It is best and it also makes financial sense to purchase a limited number of user licenses for all departments in your organization, during the roll-out and then purchase additional licenses in the near future once all the departments in your organization get well adapted in using the software. 

Also, check the contact duration before rolling out your CRM, be it Salesforce or any other Salesforce Alternative CRM platforms (mostly used by several small businesses and startups) which should be determined at this stage.

Takeaway

Now that you know what is CRM, as a parting note can we assure you that a formal process for choosing the best small and medium business CRM software solution help a lot than just randomly buying the CRM software. Since this perspective that you will gain about your business by gathering this valuable information can be used also as inputs for planning and strategic thinking for the further growth of your business.  

Three Most Basic Lead Scoring Techniques For Small Businesses And Startups

The importance of leads lies in the fact that in order to make effective sales in any organization, you must have qualified leads. Lead generation is the process by which you can establish interest in services and products among the people in a targeted market for business growth .

There are more than a few steps in generating leads, just as there are quite a few ways for lead tracking to find the right people who need what you are offering. However, most lead generation technique requires businesses to buy CRM to achieve some level of lead nurturing by which marketing and sales teams can make a lead into a prospect and then a customer of your brand.

Hence for lead tracking and lead nurturing most of the organizations, those who have adopted 

easy to use CRM software for lead management use lead scoring techniques for measuring how likely a person is expected to get converted into a customer, based on their individual characteristics.

For lead scoring, individual scores of the leads are indicated by the information they provide to a business via conversation or forms and their behaviors like interactions with your website or emails.

It must be remembered that not all collected leads by any business are equally interesting and so not all leads become your customers, as most of them, you shall find is not ready to buy.

According to a Research by MarketingSherpa, whenever any new contact is added to a 

CRM database , just only 27 percent of those leads will qualify to the point where they will be ready to get engaged with sales. Hence, the rest 73percent of the leads must be nurtured and qualified.

Here are some of the key lead scoring techniques that have worked for many:

Technique # 1

Increase The Lead Score Based On Interactions

It is considered that people are having a high interest in your product or services once they read several emails or download multiple white papers from your website.

Here is a view of an incremental lead scoring system based on the lead’s interaction with your brand:

• +1 point- Lead visited your website
• +5 points- Lead clicked on your email 
• +10 points- Lead downloaded your free guide
• +20 points- Lead completed your free capability assessment
• +30 points- Lead viewed contents meant for the paid members
• +40 points- Lead viewed your payment form

Technique # 2

Diminish Lead Score As Per Interest Level

Although many organizations believe in only increasing lead scores, nevertheless it is also another best practice to decrease lead scores if the prospect has not interacted for a long time.

Therefore, once a prospect or a lead has not interacted for more than 30 days, you can decrease the prospect’s lead score by 10 points. However, once the prospect re-engages again, you can increase the lead score based on their current interactions with your brand.

Technique#  3

Increase Lead Score Based On Disclosed Preference

Finally, this is just like scoring a lead by asking the prospects questions to know them better. Once you know when the prospect may become your customer, by asking direct questions while lead tracking like “are you willing to buy within the next 1 month or in the next 3-6 months?” you can grade the lead accordingly.

Conclusion

Now that you know the importance of leads, you can also change the threshold scores of the leads while doing the lead scoring, once you buy CRM as a business growth technology and tool if you want to develop the lead generation technique which suits the best for your business.

Vital Lead Management Tips for Effortlessly Growing Your MCA Business

Keeping a track of what is happening inside the sales pipeline of your MCA CRM software is extremely necessary for the growth of your Merchant Cash Advance business.

This is because the sales pipeline of your Merchant Cash Advance CRM furnishes an insight into how and where your sales strategies are performing, and if any improvement is required to increase your sales.

Unfortunately, fence-sitting prospects and leads can get misplaced in the shuffle or unconditionally becoming inactive.

Hence, what can you do if you find the leads in your CRM database are dropping out or getting stuck for a myriad of reasons?

Here are some of the most tried tips on lead management strategies which can help you to make your MCA CRM sales pipeline going forward once again.

However, firstly for this, you need to comprehend what are the reasons that are causing your leads to get stuck in your sales pipeline?

Therefore, before you take any actions, the foremost thing that you need to do is to comprehend why leads are getting caught in the first place. Since, when you do a bit of pondering, you will most likely be able to link all your inactive leads to a few unambiguous causes for which they got halted in their progress, which include:

1. Not find the proper person

If you are not aware of the right or proper contact information and you are unaware of the right decision-maker(s) in the company, you will hardly be able to make any sales.
In addition, a prospective customer may enter an email that the person may not use often when they filled out a web-form on your website.

Both these issues ultimately may lead to not letting your messages reach the right people who need to see them.

Hence, measure your email’s bounce rate with the help of an MCA CRM software , and if they are considered high, find a solution to your problem, as this can be an indicator that you are not selling to the right person- or rather to say, not selling at all.

2. There is a problem with your alternative lending service

Another pertinent reason why a lead might get jammed is that your prospects are having issues using your services, or they assume that your services are too expensive when compared to other MCA businesses in town. Nevertheless, whatever the case may be, it is vital that you must find and fix the problems that are within your control.

Although it is true that you just cannot please every prospect, however, making the right change can have a rocking impact on your bottom line.

For example, if it appears to you that a greater number of your visitors are abandoning the account creation process on your website, do take up necessary steps to decrease friction in those steps in your account creation workflow.

3. Your buyer is not ready yet

It can always be that your prospects are not sure that they want to make a change and accept your service. It is a known fact that most of the visitors on your website will not be ready to buy your service the minute they enter your sales pipeline, and therefore, not doing so can leave some of your prospects fence-sit without the confidence to make a purchase.

If you find this to be an issue, increase the chances of making the leads move through your Merchant Cash Advance CRM pipeline by being proactively helpful towards your prospects.

Lead Management Tips To Get Prospects Moving

Now, once you are aware of what is getting your prospects stuck; you are faced with another new challenge.

So, how do you overcome these seemingly impossible bottlenecks and make your leads advance through your MCA CRM’s pipeline?

A piece of good news is that once you adopt the right lead management strategies and thereafter jump into action, you can easily get all your inactive leads gradually moving ahead once more.

Here are a few time-tested tips that we recommend for moving your leads through the pipeline:

1. Revamp your communication strategies

Are you aware of your communication strategies with your prospects in the different stages of your sales pipeline?

Now, just sending an email blast to every prospect in your CRM database once or twice every month is not going to cut the knot, if you want to steadily encourage every leads to move towards a prospect.

Primarily, recognize your sales process and imagine what is needed for qualifying and pushing your leads at every stage of your sales pipeline.
Next, use lead scoring tactics to segment your leads into different lists.

Hence, for this find a lead scoring strategy that addresses your lead’s concerns, curiosities, and pain points. 
According to an article published by MailChimp, lead segmentation plays a major role in the success of any email marketing campaign, since according to MailChimp, it has been found that email campaigns with segmented leads using a Merchant Cash Advance software , in alternative lending businesses gets 100 percent more clicks when compared to the non-segmented ones.

2. Know your leads better

Do you know if your prospective leads are casually considering your service or they are in urgent need of your solution?

Once leads get jammed in the sales pipeline, it can always mean that your leads do not require your services yet.

Maybe, they are doubtful if your answer to their pain points is a good solution for their needs. Hence, knowing the reservations inside the minds of your leads will allow you to nurture your leads properly.

Understanding the position of your leads are in their buyer's journey helps in marketing to them more efficiently.

You can always find out what your prospective leads are thinking by asking them to reply to your emails or by sending them out a survey using an easy to use MCA CRM platform.

If needed, you can even consider setting up a ‘Feedback Form’ for all your new leads so that you can without any qualms, collect all the information about your leads and their respective businesses and accumulate the data in your CRM database.

3. Lookout for stalled stages

Find out if most of your leads that are inactive or non-responding are getting stuck in one particular stage of your sales pipeline. If it is so, reevaluate the stages of your sales process. However, to understand how to fix these stages, you need to find an answer to these two most pertinent questions:

-What is happening?
-What should be happening?

Hence, find an answer to what are the specific goals for every stage in your sales process and next, try to evaluate how close your prospects and you are coming close to meet up these goals. Finally, try finding out what actions you can take to make it easier for your immobile leads to move seamlessly to the next step or fetch a decision to accomplish the deal.

4. Offer help

Now, if you are sure that a specific prospective lead is encountering issues in deciding or they are getting better signals from other alternative funding companies, ponder what can you do to offer them help?
Or rather to say, what can you really do to make your prospective leads generate enhanced trust in your business?

Well, to redress this issue you can offer free trials, eBooks, consultation, coupon codes, and other similar ‘at no cost’ resources. However, you should always make these offers are available to the right prospects and at the right time.

Again, the solution for finding this opportune moment is ensuring that your contact list is properly segmented. Per say, you just would not want to email a guidebook of ‘How Merchant Cash Advance Business Works And Its Benefits Over Conventional Bank Loans’ to a lead who is already in a decision making stage of the buyer’s journey.

5. Create urgency

In case your prospective leads are not finding a necessary urgency to avail your service, put an expiration date or offer a time-bound discount.

According to a study done by Experian, adding urgency to your email marketing campaign efforts can increase open rates of your emails by 14%, the CTR a.k.a click-through-rate by 59%, and double the number of completed deals.

To do these provide at the very onset the time limit and the offer in the subject line of your emails.

However, always make sure that your claims for urgency is based on things that are truthful and real, and is not a trial offer which is supposed to remain for a week but remains beyond that time, which is one of the quickest ways for losing credibility.

6. Ask questions

Start listening, if you cannot get a lead to close the deal. Ask your leads questions so that you can apprehend their hesitations. Since, if you ask your prospective lead any question that can get them engaged, you always have a fair chance that they will certainly reply, and you also can easily evaluate from their answers and replies what are the reasons that are holding them back.

If you are using a survey or sending a short email with questions to do this work, always send something that your prospects can answer effortlessly within a few minutes.

Bottom line

Therefore, you see, solving issues and pain points of your prospective leads are not as complicated as it apparently seems. 

This is because the key to finding you leads gliding ahead effortlessly through your MCA CRM sales pipeline lies in simply understanding and apprehending what is holding them back. Hence, make sure that the sales process in your Merchant Cash Advance software is set up to support your leads, and prospects and not just you as the owner of the software.

So are you prepared now to take the driving seat and control your Merchant Cash Advance CRM software’s sales pipeline now!

Learn more about how ConvergeHub’s enterprise-ready sales pipeline management and marketing automation features that can aid you and your team to get the right message to your prospects and leads at the right time.

Therefore to begin and kick-off, why not start a 14-days free trial of ConvergeHub- the award-winning MCA CRM software since you can never know the full capability of any CRM unless you use it. 

How In MCA Business You Can Fill Your Sales Pipeline Much Like A Pro

Sales prospecting is the number one challenge faced by business development teams, vetting on their ability to keep the sales funnel filled up on a consistent basis in Alternative Financing businesses. 

Small and medium Merchant Cash Advance businesses cannot be a victim to slow times, owing to seasonal occurrences or lack of events to capture leads.

Although theoretically, it is necessary to keep the sales pipeline filled with prospects, there is also truth in the statement that this is something that cannot be attained overnight. 

It takes immeasurable patience, dedication, practice, and hard work- but beyond all it requires consistent lead harvesting for keeping your sales funnel full. 

Therefore, it is needed that you must establish a set of processes that can be automated within a Merchant Cash Advance CRM , to lay down a foundation on how you should manage the sales cycle for unswerving growth of your company.

Here are 4 golden tips on how you can fill and manage your MCA CRM software’s sales pipeline like a Pro:

1. Use All Possible Modes Of Communication

Develop a timeline of touches that include phone, email, and also in-person contacts. Next, roll out that timeline as a set of tasks in your MCA CRM system with requisite time in-between each touch. This way you will be able to create a calendar of events for each of your prospects without forgetting the quite leads. Reminding your prospects who you are often can keep a cold lead warm, which may have been on a greater priority earlier in the year.

Apart from this, you should also remember that everyone learns through different means. There are leads and prospects those who like to hear (on phone), while there are others who prefer to see (on emails), and there is a growing population those who demand a more interactive learning experience (on video tutorials or demo). Therefore, adapt to your prospect's needs while using your Merchant Cash Advance software, and do not only stick to your preferred channels for communication.

2. Proactively Ask For Referrals

Let us now discuss referrals which can be used as a highly effective means that can boost your Cash Advance businesses’ sales pipeline. Alternative financing businesses must not wait for the referrals to come to them. Rather they should be proactive and ask happy customers for referrals to increase the sales.  

Now, once any of your customers send you a referral never forget to thank your connection for lending their help, and remember to keep them in the loop on the engagements so that your connection is capable of comprehending the significance of their actions. 

Therefore, send business cards to your customers reminding them after every few months about your MCA brand’s referral programs, and then if any conversion happens to ensure that you send them a token of appreciation (like a gift card) to keep the connections send more referrals to your alternative financing company. 

However, the most important thing is to remain sure that you must track all your lead sources in your Merchant Cash Advance CRM software so that you can find your reference back to the original referrer, whose efforts you mostly need to appreciate for vouching on your financing services.

3. People Do Not Like To Say No

As we spoke before, converting a prospect into a new customer takes efforts, time and patience, and so, most of the outcomes of your attempts for conversions are not usually seen on your first communication with a sales prospect. 

It has been found in several types of research on sales processes that lead, prospects and customers do not prefer to say no. So keep contacting the prospects in your MCA CRM pipeline until they negate your offering. This is because; you may never know your prospect’s present need for finding finance, budget, and timeline that change along with time.  

Too often sales reps deem leads as dead, just because they did not hear back on a proposal. 

However, what happens if a lead did not remember you and therefore contacted your competition? 

Hence, setting up a business growth technology once your buy CRM helps to remind you to contact all your fence-sitting prospects every month, just to make sure that you remain in their mind until the prospects tell you to go away. 

4. Do Not Try To Avoid The Gatekeeper

Decision-makers in any organization are always inundated with sales calls, therefore, the office managers and receptionists are most often tasked with keeping such solicitors at a bay. Mostly, these gatekeepers screen the sales reps so that their manager’s times are not disrupted by unsolicited sales calls. 

Hence, rather than trying to bypass or treating these gatekeepers as a barrier, befriend and educate them why their organization needs your alternative financing solutions. Performing this simple exercise might help you in reaching your prospects faster and closing your deals.

Takeaway

Filling your sales pipeline like a Pro does not have to be difficult or expensive; however, it needs consistency and a cutting-edge business growth technology and tools as the backbone to ensure nothing falls through the crack. 

There are many MCA CRM software solutions that will easily integrate with your Merchant Cash Advance software platforms and enable your sales team to do more.

If you found this article helpful, contact ConvergeHub for a live demo today. 

General Myths and Benefits of Leveraging QuickBooks CRM Software for SMB

Almost every time we implement a Customer Relationship Management system, our customers frequently ask: “Hey, is it possible to integrate our CRM platform with our Accounting system?” The answer is mostly “Yes”. But at what price?

Today’s cloud based CRM software, like ConvergeHub and others, enables integration with bookkeeping and accounting applications like QuickBooks.
There is no question about the truth in the fact that integrating your easy to use CRM application with an accounting platform by purchasing a CRM that offers QuickBooks CRM integration free is much convenient than it ever was.

However, QuickBooks CRM integration is not always a piece of cake. In fact, there are certain myths about integrating these systems to develop the best CRM software for QuickBooks, which you should know that include:

1. QuickBooks CRM integration is costly

This is not true, as long as it is already built. ConvergeHub QuickBooks integration (both for Desktop and Online versions) allows customers with paid subscriptions to see their records from QuickBooks and transfer data between the two systems. Even other good CRM systems already have their integrations already built with bookkeeping and accounting systems. Therefore, when this is the scenario, configuring these QuickBooks CRM integrations is reasonably simple and inexpensive. However, if the pre-built integration is unavailable then the integration options do become costly. 

2. Integration with an accounting system is easy

Like the example, we provided above, if something is pre-built, then yes integrating small business CRM software with an accounting system is easy. However, if you are using a bookkeeping and accounting software that is less popular in the market or it does not already have pre-built integration, then it is not easy at all. 

In such a case, you need a programmer or use an import/export tool to get the integration work seamlessly. Moreover, even once the integration is done, going forward, you need to be supported since the software; database and the environment will change. Therefore, purchasing the best CRM for QuickBooks online like ConvergeHub and others is a better option, than trying to integrate an unknown and rarely used accounting platform with your CRM for small and medium business.

3. You cannot integrate if you are not a programmer

This is also false. For example, if you want to integrate ConvergeHub with your non-QuickBooks online accounting system, there are even intelligent tools to help you do this. Like Zapier and PieSync, these ConvergeHub partners will help you to move data to/from ConvergeHub to other bookkeeping applications like FreshBooks, Xero, and QuickBooks. Apart from this Zapier and PieSync also aids you to create workflows to schedule reminders or send emails. 

This must be noted over here that good and easy to use CRM software like ConvergeHub, which is also known to be the best CRM software for QuickBooks has data-integration tools that even non-programmers can work with. 

4. Having the API solves your integration challenges

It is good, but having an API will not clear all your roadblocks. Application Programming Interfaces or APIs are wonderful tools for programmers, but you must know that is not a source code. Rather it is just another tool. Therefore, you may face challenges with what you can integrate once your requirements are complex. Therefore, always make sure that you do it with due diligence. Apart from it, if you are going to need an API that implies you will require a programmer to work with it. You need a developer familiar with API, having good communication skills, and needless to say, affordable to work on your project.  

Judging from our experience of working with developers, this is also not an easy task to do. However, a first-rated programmer and an excellent API can really perform wonders.

Now here are a few benefits of using QuickBooks CRM software like ConvergeHub, which offers QuickBooks CRM integration free and is considered the best CRM software for QuickBooks:

1. Better Lead Management

Most businesses send a lot of estimates and other information to a significant number of leads and prospects, who do not purchase right away. Therefore, they need multiple follow-ups through emails, phone calls, demos, office visits, and others, until they are ready for the purchase. 

This type of lead management involving multiple touch-points is ideally performed through a QuickBooks CRM, which can help in creating better customer relationships apart from handling bookkeeping works in the organization. 

2. Cleaner QuickBooks

If you try to manage, every lead or prospect whom you have sent estimates in QuickBooks, it creates a lot of clutter and junk data in the accounting software. Therefore, handling your leads with a QuickBooks CRM helps to keep your leads in the lead management CRM tool and thereby keeps your accounting system clean, which makes your bookkeeping more accurate.

3. No Double Data Entry

Finally, as a prospect moves along its journey from being a lead to a paying customer, a multitude of information gets overlaps between sales, order fulfillment, accounting, and customer service teams. If all these different teams use diverse systems to manage their work, they have to enter the same data in different systems multiple times, which results in double data entry. 

As double data entry is a waste of time and effort, which even causes the system to have incorrect data for human errors. Hence using a business growth technology like ConvergeHub, which offers QuickBooks CRM integration free is essential so that your data does not get uncoordinated and your different teams do not end up working on different sets of data.  

Apart from this QuickBooks CRM for sales teams helps in automating sales process, which increases your sales efficiency, empower customer support and marketing automation once you buy CRM with high-level data security, so that you do not have to give access to employees who are not familiar with accounting software, but can still view invoices, estimates and purchase history of the customers.

The 101 Easy Lead Prospecting Guidelines for Beginners

Building your business can often be the toughest encounter you might face while running your own firm. Since, while doing business not only you need to handle your present customer base, but on top of that, you also need time to contact new customers and get them on board.

Now if you know what is CRM and it has been a while since you started a lead prospecting campaign but did not get the results that you would have otherwise expected, then it is high time that you must think of reassessing the way you go about finding prospects. Buy CRM that offers all the tools that you need to manage all your prospective efforts.

Hence in this article find out how some of the best companies acquire new leads using easy to use CRM platforms, which is mostly in the modern times an intuitive cloud-based business growth technology and tool, and also a lead management platform that can use automation to build your company’s sales cadence and thereby help to manage prospecting effortlessly.

Here is the list:

1. Find your ideal client by using 360-degree prospecting

When you start looking for customers, the primary thing that we all do is to create a more rigorous system to locate our ideal client.

Ideal customers are those who are interested in your products and services that you offer, are easy to work with and can be repeat customers. Apart from this, ideal customers in your CRM database can even be people who have a strong desire to provide you with referrals for your business.

The question here is where can you find these ‘ideal’ customers?

For this, the best thing that you can perform is to research every one of your currents customers thoroughly and design your ideal customer who has all the combination of each trait that all of your best customers share.

To create a 360-degree view, easy to use CRM pulls information from your own notes, web activities, and social media of each of your contacts in the CRM database.
This allows you to prospect more effectively and utilize your time more prudently, targeting just the audience that you know, will turn into real prospective leads.

2. Take Notes and Export Your Prospecting Knowledge to the Cloud

A big part of how you should use your easy to use CRM lies in taking notes on the leads that you generate for your business.

As a business person since you are dealing with a plethora of customers on a daily basis, you need to take notes seamlessly, which will allow you to efficiently track each prospect more closely, and provide you the knowledge that you require to make each contact with them meaningful and useful for your business.

Be it Salesforce or any other Salesforce Alternative CRM platforms that are mostly used by small businesses and startups, and are mostly popular lead management software solutions, effortlessly organizes these notes and other collateral documentations, so that you can find them at your fingertips, when you need to speak to your prospects, vendors, clients or anyone else who you can relate to your business.

3. Follow Up On Time, Every Time

Missing meeting or contacts are a threat for lead prospecting professionals. It depletes your money and time. Moreover, if you are not fixing your follow-up problems using sales cadence strategies, all your prospecting will dry up in the long run. Easy to use CRM solutions make this following up with your customers and prospects easier. Integrating the CRM system with your calendar software, to keep you informed of the meeting that you have, helps in tracking your point of contact with prospects more closely so that you can secure more deals.

Once you buy CRM, you can also set up an automation that sends notifications and flags contacts as per your businesses’ sales cadence for necessary actions.

4. Spend You Hours On The Right Prospects

Lead prospecting does not mean that you need to reach out to every would-be customer that could possibly want to create a relationship with your company. Not all deals are equal. So while some deals may fetch higher revenue, there are others which will easily close and some will develop as great leads in a couple of years, but are not so right now.

One easy way to work with this issue is by allowing the CRM to score each lead that you have generated, segment your lead pool, which will track only those leads you should be spending your time on.

Doing this exercise, will not only shorten your sales cycle, but it will also help in working with the right leads, and not just the ones that are right in front of you.

5. Track Your Prospect Using Numbers, Not Hunches

Peter Druker the famous educator, management consultant, and author once said, “What gets measured gets managed”. However, not many organizations adhere to these famous words. There are many salespersons who approach their lead prospecting from the goal of doing more each time they meet, but unfortunately, they do not have the numbers to track the metrics of these visits.

This is where again CRM comes into play as this business growth technology provides you with meaningful reporting and analytics that allow its users to create more structure around your goal settings, which if you are running a business with a sales team helps you to manage underperformance and reward the performers in your organization.

Endnote

To conclude, prospecting is not what is difficult in running a business, but for many of us, it can be hard if we are not using the right lead management tools.

Hence to conclude we would advise you to buy CRM that can help you to track your lead generation activities easily and with functions like lead segmentation and advanced reporting tools, CRM technology can make it easier for you to have all the necessary information in front of you when you want to reach out for the leads that you have not connected for a while.